Cash and check handling

While we prefer electronic payments, RoboJackets occasionally receives cash or paper checks. Dues and trip fee payments must be recorded in Apiary at the time the payment is accepted from the student. Apiary will send an email receipt to the student and Payment Operations.

Cash and checks should be kept in the safe when not in transit, and should be deposited as soon as practical.

Check deposits

Checks payable to Georgia Tech must be deposited to our custodial account by a student officer.

Checks payable to RoboJackets must be deposited to Mercury by a corporation or student officer with access to Mercury.

Cash deposits

All cash must be deposited to our custodial account by a student officer. Mercury doesn’t accept cash deposits.

Because cash isn’t deposited to a corporate account, we don’t track it on corporate books.