Board meetings

The RoboJackets, Inc. bylaws specify that the board of directors meets in the first month of each quarter. Special meetings may be called by the president or any two directors.

At each meeting, the treasurer should provide a report of the corporation’s finances as of the most recent completed monthly reconciliation.

Other business may be discussed as needed.

See also

Regular meetings are discussed in the bylaws in Article IV § 3 and Article V § 7. Special meetings are discussed in Article IV § 4.

Minutes

Minutes must be signed by the secretary, retained within Google Workspace, and published to the corporation website as soon as practical after the meeting concludes.

The secretary can use DocHub, Adobe Fill & Sign, or another method to sign minutes.

The corporation website is located at https://corporate.robojackets.org and published using GitHub Pages.

See also

Minutes are discussed in the bylaws in Article V § 6.

Elections

Either one or two director terms and all three officer terms expire each year in July. Elections must be held during the July board meeting to fill the positions.

Neither director nor officer positions are term limited.

See also

Elections are discussed in the bylaws in Article IV § 2 and Article V § 2. Director terms were adjusted during the July 5th, 2020 board meeting.

Budget review

Budgeting for each fiscal year should be completed in time for the October board meeting. The board should review and discuss the budget and either approve it or request revisions from the treasurer.

Corporation budgets are stored in the corporation shared drive.

See also

Budget review is discussed in the bylaws in Article VI § 4.